Central Illinois Children's Chorus > CICC Members Area > Policies and Procedures

Policies and Procedures

Membership

CICC is meant to be a positive learning experience for the singers – one that they will carry with them throughout their lifetime. CICC members are expected to understand and practice commitment and responsibility. Membership in CICC means a commitment to:

  • Faithful and punctual attendance for all rehearsals and performances.
  • Wear the full and correct uniform for performances and some specified rehearsals.
  • Make CICC an important priority. CICC’s continued musical and professional success depends on each singer’s active and enthusiastic participation.
  • Remain active and committed to the program for the entire season – both fall and spring semesters.
  • Handle music with care.
  • Respect each other, CICC staff, parent volunteers, and the rehearsal and performance facilities.
  • Self-discipline and professionalism at rehearsals and performances.

Attendance

Singers are expected to attend all rehearsals and performances scheduled for their choir. Each singer holds a valuable place in the choir. Absences affect not only the individual singer’s progress, but also that of the entire ensemble.

  • All absences must be reported to the Administrative Director in writing or by phone 359-3268. Please state the singer’s name, choir, current date, date of absence, and reason for the absence PRIOR to the rehearsal or performance.
  • Anticipated absences from rehearsals should be reported as far in advance as possible as a courtesy to the Conductor.
  • Attendance at performances is mandatory. A conflict with a performance (due to a prior commitment which cannot be rescheduled) must be reported to the Administrative Director in writing as soon as possible after receiving the CICC performance schedule. An anticipated absence from a performance must be pre-approved by the Conductor at least one month prior to the performance.
  • The only acceptable absences are those due to illness, family emergencies, mandatory school functions, or religious commitments.
  • Music Makers and Concert Choir singers are allowed three, rehearsal absences in the fall semester and four, rehearsal absences in the spring semester. Chamber Choir members are permitted four, rehearsal absences in the fall semester and five, rehearsal absences in the spring semester.
  • Recurring conflicts or extenuating circumstances must be discussed with and approved by the Conductor.

Sheet Music

Chamber Choir singers receive a folder and are assigned a music number. Music distributed to each singer is numbered accordingly. All music provided for all choir members is borrowed from the CICC music library or from other organizations. Members are expected to keep it in good condition.

  • All music must be returned in good condition at the end of each semester or when a singer withdraws for any reason. Music borrowed from other organizations must be returned as called for by the Conductor.
  • If music is damaged or not returned, the singer will be charged for the replacement of that music. Replacement costs vary.
  • Music is always to be kept and carried in folders.
  • Never fold or roll music.
  • Do not put stickers or marks on the outside of the folder.
  • Singers may mark music LIGHTLY in pencil only to help remember special instructions from the Conductor.
  • Please do not draw, write your name, or make any other marks on the music.
  • It is the responsibility of each Chamber Choir singer to bring a sharpened pencil with an eraser to each rehearsal.
  • All markings in the music must be erased before music is returned.

Cause for Dismissal

Excessive absences, unexcused absences, inability to demonstrate knowledge of the repertoire, improper uniform, and inappropriate behavior are causes for a conference with the Conductor or Artistic Director, and may result in a singer being pulled from a performance or possible dismissal from CICC.

Cancellation Due to Weather

In the event of inclement weather please listen to WILL-FM 90.9 (101.1 in C-U), WDWS-AM 1400, WCIA-Channel 3 TV, or WICD-Channel 15 TV for cancellations. CICC generally follows Champaign Unit 4 School District decisions regarding cancellations due to inclement weather. If Champaign Unit 4 Schools are closed, dismiss early, or cancel after-school activities due to weather conditions, then CICC usually cancels rehearsals. CICC families outside Champaign-Urbana should use their own judgment regarding safe driving conditions. Performances are not likely to be canceled unless weather conditions are extreme.